QuickBooks invoicing and payroll, without re-entering time

Keep QuickBooks as your source of truth. Let TimeRewards handle the hours. Capture, review, code, and approve time before sending payroll hours, invoices, and contractor bills to your books.

Start free trial Book a demo

Free for 14 days, no credit card required

What each team gets

One connection, and every team stops keeping its own copy of the same information.

Finance: Custom invoices; Custom invoices for every client. Choose the template and required documentation, with rates and service items automatically checked.
Bookkeeping: Coded hours; Hours are automatically assigned to customers, jobs, and classes within your QuickBooks chart of accounts.
Payroll: Overtime included; Timesheets arrive payroll-ready, with overtime and payroll items automatically included.
Project Managers: Project insights; Track project performance in TimeRewards without needing access to QuickBooks.
Contractors: Vendor bills; Approved contractor hours automatically flow into QuickBooks as vendor bills, aligned with your accounting structure.

Where do the customers, jobs and classes come from?

Your accounting structure stays intact. TimeRewards reads your QuickBooks customers, jobs, service items, and classes, so time stays aligned. No duplicate lists. No renaming.

How does approved time become an invoice?

Invoice your way. Send approved time to QuickBooks for simple billing, or build customised invoices in TimeRewards with client-specific templates, documentation, rates, and service items.

What happens to contractor hours?

Approved contractor hours automatically become vendor bills, aligned with your QuickBooks accounting structure.

What does connecting QuickBooks involve?

Setup is a one-time job, done in TimeRewards. Nothing is installed inside QuickBooks and no files move between the two systems.

Connect
Connect your QuickBooks company once. Authenticate your existing account and use the same integration with QuickBooks Online or Desktop.
Map
Match your QuickBooks customers, jobs, service items, and classes to the work your team tracks in TimeRewards.
Send
Approve once, then send timesheets, invoices, and vendor bills directly to QuickBooks with one click.

What moves between QuickBooks and TimeRewards

Data	Direction	What it means
Customers and Jobs	QuickBooks to TimeRewards	Your QuickBooks customers and jobs carry through to TimeRewards, keeping time aligned with the accounts you already use.
Service Items	QuickBooks to TimeRewards	Service items carry through from QuickBooks, keeping billable time aligned with how you invoice.
Classes	QuickBooks to TimeRewards	Your QuickBooks class structure carries through to TimeRewards, keeping departmental and location reporting aligned.
Approved Time	TimeRewards to QuickBooks	Only approved hours reach QuickBooks. Pending time stays in TimeRewards until signed off.
Invoices	TimeRewards to QuickBooks	Invoices are built and reviewed in TimeRewards, then sent to QuickBooks ready for your books.
Contractor Vendor Bills	TimeRewards to QuickBooks	Approved contractor hours automatically become vendor bills, with project and class details carried through from TimeRewards.
Payroll Hours	TimeRewards to QuickBooks	Approved time flows to QuickBooks ready for payroll, with overtime and payroll items included.
Expenses	TimeRewards to QuickBooks	Mobile expense capture, automatic Amex, Visa/MC integrations, and everything you need to manage expenses.

You choose what moves and when. The QuickBooks sync runs on demand rather than on a schedule, so nothing reaches your books until somebody sends it.

QuickBooks questions

If your question is not here, talk to our team or book a demo.

What kinds of compliance does TimeRewards support?

TimeRewards supports four distinct compliance needs: DCAA timekeeping for federal contractors, 2 CFR 200.430 grant compliance for federally funded nonprofits, Single Audit/A-133 labour tracking by award, and IRS Form 990 functional expense reporting. TimeRewards provides the controls and audit-ready records these requirements call for, including daily time entry, change tracking, approvals, signatures, and complete audit trails. No software is certified for these requirements; auditors assess the organisation, while TimeRewards helps maintain records that hold up to review.

Which plans include the QuickBooks integration?

Every plan. The QuickBooks connection is available on Team, Professional and Enterprise. One-click batch invoicing is a Professional and Enterprise feature.

Does it work with QuickBooks Desktop as well as Online?

Both. The integration behaves the same way on QuickBooks Online and QuickBooks Desktop, and you map the same customers, jobs, service items and classes either way.

How often does the sync run?

When you run it. There is no automatic schedule and nothing crosses on a timer, so approved work reaches QuickBooks at the moment your team decides it should.

Does data come back from QuickBooks, or does it only go one way?

Both directions. Customers, jobs, service items and classes are read from QuickBooks, and approved time, invoices, vendor bills and payroll hours are sent back.

Can contractor time become a vendor bill automatically?

Yes. Approved contractor hours are sent to QuickBooks as vendor bills, coded to the same projects and classes as employee time, so contractor cost lands in the same reports.

Do we have to change how our chart of accounts is set up?

No. TimeRewards reads the structure you already have. Your customers, jobs, service items and classes stay exactly as they are in QuickBooks.

Where teams go next

The same one-time setup connects your accounting and HR systems, so time is only ever entered once.

BambooHR People and HR All plans Sage Intacct Accounting and billing Professional and Enterprise SAP Accounting and billing Enterprise only

See all six integrations

Put QuickBooks and your timesheets on the same roster

Fifteen minutes, your structure, your systems.