TimeRewards gives government contractors the timekeeping controls a DCAA audit looks for: daily entry enforcement, a logged reason for every timesheet change, employee and approver signatures, and a complete audit trail. One setting, every plan.
Also written DCAA-compliant timekeeping
Time and attendance recording that produces the evidence a Defense Contract Audit Agency auditor asks for. The requirements themselves come from the Federal Acquisition Regulation. The DCAA enforces them when it examines a contractor’s books, which is why the obligation starts at contract award and not at your first audit.
In practice it means hours recorded the day the work happens, coded to the contract and labor category they belong to, and every change traceable to a person and reason. The DCAA mandates three years of record retention. TimeRewards includes seven years of storage as standard, so records do not need to be stored separately.
Three Things It Is Not
The DCAA audits contractors, not products. No software can be DCAA certified, including ours. What software can do is make your records defensible.
The controls switch on in one click. The written timekeeping policy behind them, and the training that makes people follow it, stay yours. An auditor asks to see both.
A tracker that lets an entry be edited silently fails at the first correction. The missing piece is never the hours, it is who changed them, when, and why.
Trusted by teams since 2004 across government contracting, nonprofits, and professional services
Seven expectations come up in every timekeeping review. This is how TimeRewards answers each one.
Hours are recorded the day they are worked, not reconstructed at the end of the week.
Customizable automated reminders close the gaps, and future-dated entries can be blocked outright.
Allow daily reminders to fill timesheetsThe person who worked the hours is the person who enters them.
Each employee signs in individually, and the timesheet carries the employee's signature before submission.
Require Employees to sign timesheetTotal Time Accounting: direct contract work, indirect time and overhead all get captured.
Direct and indirect time are booked to their own cost objectives, so the totals behind your labor distribution are accurate.
Cost objectivesTime is tracked against the contract, task, and labor category it belongs to.
Unlimited projects and tasks on every plan, with labor category control on every entry.
Labor categoriesAn edited entry without an explanation is a finding waiting to happen.
Changes require a comment, and the audit trail identifies who changed what and when.
Require comments for timesheet changesThe employee attests to their hours, and the approver attests to the submission.
Employee and approver signatures are collected in the approval workflow, on timesheets and on expenses alike.
Require Approvers to sign timesheetsAn auditor's ask has a deadline attached.
Timesheet history and approvals can be exported by employee, contract, and period.
Audit TrailsNew to the regulation itself? The DCAA compliance guide covers the requirements, the audit types and the timekeeping rules in full.
The seven expectations are settings, not projects. Enforce DCAA Compliance sets every control to the recommended state at once, on every plan.
Prefer your own mix? Every control can also be set manually, exactly as the product screen offers.
The same coding structure that supports audit compliance also provides visibility into contract profitability. Every hour is assigned to its contract, task and labor category, and classified as direct or indirect, so budget versus actuals reporting shows burn against ceiling while there is still time to act on it.
Indirect pools are their own discipline. How teams allocate overhead with TimeRewards, and what a position really costs, with the FTE calculator.
A floor check is an unannounced review of how time is recorded. On site, the auditor arrives without notice, walks the work area, and interviews employees at their desks. For remote and hybrid teams the same review is conducted virtually, by video conference or telephone interview, and neither the questions nor the standard changes. The purpose is to establish whether the timekeeping policy you documented is the one your people actually work to.
The auditor then requests the records behind those interviews: the entries for the day in question, their current approval status, and the history behind any correction. Where an employee's account and the record disagree, the finding is documented before the auditor leaves.
TimeRewards keeps that record retrievable. Filter to one employee and one date, and the timesheet arrives with its approval status, its change history and both signatures attached, ready to export for the auditor's file.
Approved hours are the record your invoices, payroll and cost reports all quote. The integrations move them without retyping.
All six integrations, with what moves and which plans include them.
In Business Ever Since
Flat Per-User Pricing*
Free Trial, No Card
DCAA on Every Plan
* Minimums and conditions apply. See the pricing page.
Setup is a one-time job, done in TimeRewards. Nothing is installed inside your accounting or HR systems.
* Minimums and conditions apply. See the pricing page.
Per user per month, minimums apply, no annual contract required. Compare against $25 to $60 for a GovCon ERP.
Become audit-ready on your first contract, without an ERP.
$9.99per user / month* Start free trial For the auditMulti-level approvals and the cost reporting a CO asks for.
$14.99per user / month* Start free trial Everything in Team, +Custom integrations, automation and a named contact.
$24.99per user / month* Contact sales Everything in Professional, +* Minimums and conditions apply. Compare every feature on the pricing page.
If your question is not here, talk to our team or book a demo.
Fifteen minutes to connect. One switch for the controls.
Free for 14 days, no credit card required