BambooHR time tracking, without a second employee list

BambooHR manages your people. TimeRewards manages their time. Employees record hours, managers approve them, and payroll receives approved timesheets automatically.

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What each team gets

One connection, and every team stops keeping its own copy of the same information.

HR: One employee list; Employee information stays in BambooHR, so there is only one place to manage your workforce.
Payroll: Approved hours; Approved hours arrive ready for payroll, matched to the right employee and pay period with overtime already calculated.
Finance: Costed labour; Every hour is linked to the project, job or cost objective where it was worked, making labour costs easy to report and analyse.
Managers: Mirrored approvals; Review and approve timesheets using reporting lines that mirror your organisation.
Employees: One login; Sign in with your BambooHR account and record time against the work you are actually doing.

Where does the employee list actually live?

In BambooHR, add a new employee, update their details or change their department, and TimeRewards stays in sync automatically. Departments or divisions can also be imported as Classes, so your reporting structure stays consistent.

How does payroll get hours somebody actually signed off?

Approved timesheets are sent directly from TimeRewards to BambooHR for payroll processing or accrual calculations. Payroll receives the same hours employees submitted and managers approved.

What happens to the record when an auditor asks?

When an auditor asks for the history, it is all there and timestamped. Every timesheet remains linked to the employee who submitted it, every edit is logged with a reason, and employee and manager signatures stay attached to the record.

What does connecting BambooHR involve?

Setup is a one-time job, done in TimeRewards. There are no files to move between the two systems and no middleware to license.

Connect
Authenticate the BambooHR account you already use. No files to move between systems and no middleware to license.
Map
Line your projects, tasks and cost objectives up with how you report, once.
Work
Employees record time against real work. Approvals run in TimeRewards, and the record keeps its history.

What moves between BambooHR and TimeRewards

Data	Direction	What it means
Employees	BambooHR to TimeRewards	Automatically create new users and keep employee records up to date. User creation and updates can be enabled independently.
Approved Time Off	Both directions	Sync approved leave into TimeRewards, back to BambooHR, or both. Requested leave can also be imported if required.
Departments or Divisions	BambooHR to TimeRewards	Use BambooHR departments or divisions as TimeRewards Classes, or manage your own Class structure independently.
Managers	BambooHR to TimeRewards	Import reporting lines as approvers, so approval workflows mirror your organisational structure.
Approved Timesheets	TimeRewards to BambooHR	Send approved hours directly to BambooHR for payroll processing or accrual calculations.
Projects and Tasks	TimeRewards to BambooHR	Project and task details are automatically sent with each timesheet. This gives managers and payroll teams the full context behind every logged hour.
Single Sign-On	BambooHR credentials	Employees sign in using their existing BambooHR credentials. Available on every TimeRewards plan.

You choose which of these are on. The sync runs automatically every four hours, and on demand from the Sync Tool whenever you need it.

After four years of searching, TimeRewards was the only system that could match our grant accounting structure.

Rob T. Chief Financial Officer, Nonprofit Organisation

BambooHR questions

If your question is not here, talk to our team or book a demo.

Which plans include the BambooHR integration?

Every plan. The BambooHR connection and BambooHR single sign-on are both available on Team, Professional and Enterprise.

What kinds of compliance does TimeRewards support?

TimeRewards supports four distinct compliance needs: DCAA timekeeping for federal contractors, 2 CFR 200.430 grant compliance for federally funded nonprofits, Single Audit/A-133 labour tracking by award, and IRS Form 990 functional expense reporting. TimeRewards provides the controls and audit-ready records these requirements call for, including daily time entry, change tracking, approvals, signatures, and complete audit trails. No software is certified for these requirements; auditors assess the organisation, while TimeRewards helps maintain records that hold up to review.

Does TimeRewards replace BambooHR time tracking?

Yes. TimeRewards is where time is recorded and approved, so you do not need to pay for time tracking in BambooHR as well. BambooHR stays the source of truth for people and time off, and approved hours come back to it for payroll. What you gain is project and cost-objective time tracking, multi-level approvals and the audit trail that compliance work needs.

How often does the sync run?

Automatically every four hours, and on demand from the Sync Tool whenever you need it, so you are never waiting on a schedule before a payroll run.

Do approved hours go back into BambooHR?

Yes. Approved timesheets export to BambooHR for payroll, or to calculate accruals, from the Pending Download stage of the timesheet pipeline, using a BambooHR-specific action. Employees, departments or divisions, and managers come the other way. Approved time off can move in either direction.

Do employees need a separate login?

No. BambooHR single sign-on is included on every plan, so people sign in with the credentials they already use.

Does the BambooHR integration support DCAA-compliant timekeeping?

The DCAA does not certify software, so no integration can be certified. What matters is whether the system produces DCAA-compliant records: daily entry, every change logged with a reason, employee and approver sign-off, and a complete audit trail. One-click DCAA compliance is included on every TimeRewards plan.

Where teams go next

The same one-time setup connects your accounting and HR systems, so time is only ever entered once.

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See all six integrations

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