For many nonprofits, time tracking is more than just an internal process — it’s a compliance requirement, a funding condition, and a key to financial transparency. But let’s face it: employees hate filling out timesheets, and manually filling out detailed timesheets every week can be frustrating and time-consuming.
That’s why TimeRewards introduces a game-changing solution:
Auto-fill your timesheets by simply entering how you split your time across projects.
No daily data entry. No complex spreadsheets. Just tell us the percentage of time you spend on each program — and we handle the rest.
Why Nonprofits Must Track Time by Percentage
Many nonprofit employees work across multiple programs, grants, or initiatives. It’s not uncommon for one staff member to wear several hats — supporting grant-funded projects, running general operations, and handling outreach — all in the same week.
For accurate financial reporting and funding compliance, nonprofits are required to:
- Track time spent on each activity or funding source
- Allocate salaries and wages proportionally
- Provide documentation during audits or financial reviews
Who Requires This?
Several major oversight and funding bodies require percentage-based time allocation, including:
- U.S. Office of Management and Budget (OMB) under Uniform Guidance (2 CFR Part 200)
- Department of Health and Human Services (HHS)
- Department of Education
- USAID
- National Science Foundation (NSF)
- State and local government grants
- Private foundations with restricted-use grants
Failure to maintain accurate time records can result in:
- Disallowed costs
- Grant claw-backs
- Failed audits
- Loss of future funding
TimeRewards Solves This with Smart Autofill
TimeRewards is purpose-built to meet these compliance requirements without burdening your team. Here’s how:
1. Enter Your Time by Percentage
Each employee can define how they typically divide their week — for example:
- 50% Program A (federal grant)
- 30% Program B (private donor)
- 20% Administrative time (indirect costs)
Administrators can also provide a default allocation as guidance, based on job roles or grant expectations. Employees can then:
Confirm that they followed the guidance for the week
Or adjust the percentages to reflect how they actually spent their time.
This ensures both compliance and flexibility — your team stays aligned with funding requirements while accurately reflecting their real work.
2. We Auto-Fill Your Timesheet
TimeRewards automatically distributes your total working hours across each day, based on the percentages you entered. No calculations needed.
It’s More Than Automation — It’s Intelligent
TimeRewards adjusts for real-world variables like:
- Work Schedules: Supports part-time, full-time, or custom workweeks
- Holidays: Automatically skips non-working days
- Time Off: Handles sick leave or PTO and adjusts remaining hours accordingly
- Manual Adjustments: Easily override defaults when priorities shift
Built for Audits, IRS Reporting, and Indirect Cost Proposals
Because TimeRewards tracks time with percentage allocations tied to programs, it gives you:
- Clean audit trails for DCAA or Uniform Guidance reviews
- Accurate program expense breakdowns for IRS Form 990
- Support for NICRA with clear separation of direct vs. indirect labor
- Insightful reporting for program performance and grant accountability
Less Time on Timesheets. More Time on Mission.
TimeRewards helps nonprofits automate compliance and reduce overhead, while staying aligned with funder requirements. When your team doesn’t have to wrestle with spreadsheets or duplicate systems, they can focus on doing what they do best — creating change.
With TimeRewards, you get:
- Percentage-based time tracking tailored for nonprofits
- Intelligent autofill that handles holidays, PTO, and work schedules
- Compliance-ready reporting at your fingertips
Final Thoughts
For nonprofits juggling multiple funding streams, grant requirements, and compliance obligations, tracking time by percentage isn’t optional — it’s essential. With TimeRewards, we turn that requirement into a seamless, smart, and scalable solution.
Ready to simplify compliance and make time tracking effortless?
👉 Book a demo or start your free trial today and experience the easiest way to stay compliant and focused.