Simplify time tracking and project accounting with the TimeRewards Sage Intacct integration

TimeRewards gives employees and managers an easy-to-use system for entering, reviewing, and approving time. Sage Intacct continues to serve as the organization’s financial and accounting system of record.

The integration connects the two systems by bringing relevant accounting information from Sage Intacct into TimeRewards, and sending approved timesheet data back to Sage Intacct.

1. Projects, tasks, items, employees, and applicable dimensions are synchronized from Sage Intacct.
2. Employees enter time in TimeRewards using the appropriate project and accounting selections.
3. Managers review and approve timesheets based on the organization’s approval workflow.
4. Approved time is validated and prepared for synchronization.
5. Timesheet data is sent to Sage Intacct with the appropriate accounting references.

Employees work in a streamlined time-entry system while finance teams receive the structured data they need for accounting, billing, reporting, and analysis.

Many organizations maintain detailed project structures in Sage Intacct. Depending on the configuration, a time entry may need a project, task, item, employee, department, location, class, or another accounting value. TimeRewards can synchronize that information and make it available during time entry.

• Customer
• Project
• Task
• Item
• Department
• Location
• Class
• Employee assignment
• Other configured Sage Intacct dimensions

Because the available selections come from the organization’s accounting structure, employees never have to remember accounting codes. TimeRewards can also limit employees to the projects and activities assigned to them, reducing incorrect project or task selections.

Dimensions are one of the most powerful features of Sage Intacct, letting organizations analyze financial activity by project, department, location, class, customer, employee, grant, program, or another business-specific category. The integration preserves that context throughout time entry.

When approved time synchronizes, these relationships accompany the timesheet into Sage Intacct—giving finance teams more reliable data for project accounting, cost allocation, grant reporting, client billing, and operational analysis.

Employees shouldn’t need to understand the entire accounting structure just to submit a timesheet. TimeRewards presents only the information that applies to their work, so hours get recorded without scrolling through irrelevant codes.

• Reduce time-entry errors
• Improve timesheet completion rates
• Make employee training easier
• Reduce questions sent to managers and finance
• Encourage on-schedule time submission

A better employee experience ultimately leads to better accounting data.

Before time reaches Sage Intacct, it can move through a configurable approval process. Depending on requirements, timesheets may be reviewed by:

• Employee supervisors
• Project managers
• Department managers
• Contract managers
• Grant administrators
• Finance or accounting teams

Managers confirm the correct hours, project, task, item, and dimensions. Incomplete timesheets can be returned to the employee for correction before they reach the accounting system—shifting error detection earlier, where problems are easier to resolve.

Without an integration, organizations often rely on spreadsheets: exporting files, adjusting column formats, translating project codes, removing duplicates, and correcting failed imports. That introduces risk.

• Duplicate timesheet entries
• Missing project or task information
• Incorrect employee mappings
• Outdated accounting codes
• Incomplete dimensions
• Manual calculation errors

A consistent synchronization process removes most of this repetitive work, so finance teams spend less time preparing data and more time reviewing financial performance.

Accurate financial reporting begins with accurate source data. When employees select synchronized projects, tasks, items, and dimensions, accounting context is captured at the point where the work is recorded. That improves reporting for:

• Project labor hours
• Labor cost by project or task
• Billable and non-billable time
• Department and location activity
• Employee utilization
• Grant and program allocations
• Budget-versus-actual analysis
• Client billing
• Contract reporting
• Payroll preparation

Connecting TimeRewards with Sage Intacct is more than a data transfer—it links employee activity to financial performance. Project managers see time spent, finance analyzes labor cost and billing, and leadership compares budget to actuals.

Sage Intacct organizations often span multiple departments, locations, legal entities, grants, programs, customers, or project structures—yet employees still need a simple way to enter time. The integration supports the accounting detail finance requires while keeping time entry straightforward. It fits:

• Professional services firms
• Nonprofits
• Grant-funded organizations
• Government contractors
• Consulting firms
• Research organizations
• Engineering and project-based companies
• Multi-department organizations

Every Sage Intacct environment is different, so implementation starts with understanding how you manage employees, projects, tasks, items, dimensions, approvals, and reporting.

1. Connect TimeRewards with your Sage Intacct environment.
2. Review the project, task, item, employee, and dimension structure.
3. Determine which information should be synchronized.
4. Map Sage Intacct records to the appropriate TimeRewards fields.
5. Configure employee assignments and approval workflows.
6. Test timesheet synchronization with a limited set of records.
7. Validate the results in Sage Intacct.
8. Train administrators, managers, and employees.
9. Expand the integration to the full organization.

This structured approach confirms accounting data is mapped correctly before the integration reaches all employees.

For government contractors, see how this works alongside DCAA-compliant timekeeping with Sage Intacct.